Participation Information

This participation information is a guide for attendees, presenters, and chairs/co-chairs in joining SICE 2021 hosted on the Zoom platform. Please check the appropriate one.

A. For attendees

Please refer to the following procedure when entering the session room that you are interested in.

1. Log into the video conference platform (VCP) using your registration ID and password.
https://events.paperhost.net/conferences/conferences/SICE21/proceedings/vc

2. To enter a session room, please click the Zoom link of the session on the VCP. You can enter a session room on Zoom 20 minutes before a session starts.

3. When entering the room, mute the microphone, and turn off the camera.

4. You should use the display name in Zoom as Audience_name, such as Audience_ Taro Sice.

5. It is recommended to check "Hide Non-video participants" (this operation makes it easy to see the chair, timekeeper, presenter, and questioner).

6. Presentation time is 15 minutes per presentation, including a 3-minute Q&A.

7. When asking a question in the Q&A time, please raise your hand by clicking the "Raise hand" button that appears at the bottom right of the Zoom window. When nominated by the chair, unmute the microphone, turn on the camera, and start asking questions/comments. Once you have finished asking your question, lower your hand, mute the microphone, and turn off the camera.

B. For presenters

If you are a presenter of your paper, please refer to the following procedure. Note that the order of presentations will not be changed even if there is a connection problem.

1. Log into the video conference platform (VCP) using your registration ID and password.
https://events.paperhost.net/conferences/conferences/SICE21/proceedings/vc

2. To enter the session room to present your paper, please click the Zoom link of the session on the VCP.

3. Please enter the session room at least 10 minutes before a session starts.

4. Please use the PaperNumber_name as your display name in Zoom, such as WeA01.1_ Taro Sice.

5. The chair/co-chair will introduce your presentation title when it is your turn to present. Please unmute the microphone, turn on the camera, and follow one of the following two presentation formats:
　i) Live presentation: Share your slide and start the presentation.
　ii) Video presentation: Play your pre-uploaded video.
Please note that only when an internet connection trouble occurs, the session staff will play the pre-uploaded video on behalf of you. In this case, you must respond to the questions via Zoom chat or email in order for your paper to be included in IEEE Xplorer.

6. Your presentation time is 15 minutes, including a 3-minute Q&A.

7. After the Q&A, please stop sharing the slide, mute the microphone, and turn off the camera.

C. For chairs/co-chairs

If you are in charge of a session chair/co-chair, please refer the following procedure.

1. Log into the video conference platform (VCP) using your registration ID and password.
https://events.paperhost.net/conferences/conferences/SICE21/proceedings/vc

2. To enter the session room to chair the appointed session, please click the Zoom link of the session on the VCP.

3. Please enter the appointed session at least 10 minutes before the session starts.

4. Set the display name in Zoom as SessionNumber-Chair_Name, such as WeA01-Chair_Taro Sice.

5. Before starting the session, check the presenters in the list of participants and call the presenter if necessary (for example, when you cannot find and identify the presenters).

6. Even if the presenter does not appear in the participant list or even if a connection problem happens, please proceed according to the program schedule without changing the presentation time and order.

7. There are two kinds of presentation formats: Live presentation and Video presentation. When an internet connection trouble occurs, the staff/chair will play the pre-uploaded video.

8. Start the session when the session start time arrives. The presenter will start the presentation following the instruction from the chair. The presentation time is 15 minutes per presentation (12 minutes for presentation, 3 minutes for Q&A). Please refer to the timer displayed by the timekeeper.

9. In the Q&A, the audience raises their hands with Zoom's hand-raising function. Nominate a participant who has raised his/her hand and instruct him/her to turn on the microphone and camera.

10. When the designated presentation time has passed, please end the Q&A and smoothly switch to the next presentation.

11. When all the presentations are finished, please close the session.